How to configure POP3 account ...

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How to configure POP3 account in MS outlook? ben stokes . 22nd Apr 2015 . 1 Reply
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POP – Post Office Protocol is one of the most popular email account types on internet. It’s standard protocol for receiving emails. POP3 is its last upgraded version. POP was first introduced in 1984 allowing email access on a remote server. Its last version POP3 was released in 1988.

In simple words, you check your mailbox using any email client (MS Outlook, Outlook Express, Outlook for Mac, GroupWise, Eudora, Gmail, Yahoo mail etc.) on internet server. Any email you receive is first received by the internet server. And when you download an email to read, you do it through POP or IMAP (Internet Message Access Protocol) account. IMAP and POP have similar functionality.

POP is a mail server which simply allows you to download email messages from your email client to your computer so that you can access you emails even when you are not connected to the internet. It usually deletes the email from the server after you download it on your computer.

The important point that you need to look upon is the fact that before you start using an email client, you need to configure it. While configuring, you need to specify the type of email server that your email client uses. It’s either POP or IMAP. IMAP is mostly used by web-based email client such as Gmail, Hotmail, Yahoo mail etc. as it allows you to manage your mailbox data online. It’s a little more complex than POP.

POP is still widely preferred. You need to ask your internet service provider whether your email client uses POP or IMAP server or you can check it by yourself. You’ll need to enter correct POP server address while configuring your email client. POP server address usually looks like ‘pop.servername.com’. In this article, you particularly learn how to configure POP3 account in Microsoft Outlook 2013.

Configure MS Outlook POP3 Account

You need to perform certain steps to configure your MS Outlook POP3 account correctly. Here are the steps to configure POP3 account in MS Outlook 2013. Although, the other versions of Microsoft Outlook too have almost similar steps:

1. Open MS Outlook on your system
2. Go to File tab
3. Click Add Account button
4. Select Manual setup or additional server types and click Next

5. Select POP or IMAP and click Next

6. After clicking Next, enter all details correctly as given in the screenshot given below (You can get your POP server address and other details from your ISP – Internet Service Provider)
7. Select POP3 in Account Type

8. After filling all details, click More Settings on the same window
9. Click on Outgoing Server tab
10. Check My outgoing server (SMTP) requires authentication and click OK
11. Click Next
12. If you’ve performed all steps correctly, you’ll get the following screen. Click Finish to end the process

You’ve successfully configured your POP3 account in MS Outlook 2013. If you face any message in the end saying ‘account cannot be setup’, contact your internet service provider to cross-check all details.

No upgraded version of POP has been released after the introduction of POP3 in 1988. But it’s still widely preferred.  There are various advantages and disadvantages of using POP3. Let’s have a look.

Advantages of using POP3

  • Allows to read emails without using internet connection
  • Supported by almost all available email clients, which makes it a standard way of accessing and downloading emails to computer
  • Opening large attachments is an easy process as they are already downloaded to your system 
  • Allows easy process of sending or receiving email of any size
  • One can compose a new mail without using internet. It remains in Outlook folder of mailbox, and so one can also edit it and attach various properties like date and time.

IMAP (Internet Message Access Protocol) was first developed in 1986 is an alternative to POP. It’s little more advanced than POP. You can synchronize multiple devices to access your emails which means, when you perform an action on one device, the same will be reflected on other devices as well. This facility is not available in POP.

admin . 22nd Apr 2015
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